AGM and Annual Photo Competition – change the date!
As many of you will be aware, we normally hold the club’s AGM in early November in accordance with our Constitution. This is timed to coincide with the annual returns that member clubs are obliged to file with CUK at this time of year. However, for a number of operational reasons Cycling UK has announced that it has moved its financial year-end to 31 March, and that this will be a permanent change.
CUK has informed us that it will be sending out the Annual Returns packs to member clubs at the beginning of February, and is asking to have them completed and returned before the end of April.
This change of timing will necessitate a change in the timing in the preparation of our annual accounts, and of our AGM, which we now plan to hold in May 2021. (It also means that we will need to amend the Constitution, and our accounts and returns for this year will encompass an abnormally long period, but then 2019/20 was always going to be an oddity). We will announce a date for the AGM soon, and nearer the time we will need to consider whether the meeting can take place in a physical forum or, in line with many other clubs and societies, to stage the AGM on Zoom.
Feel free to get in touch if you have any questions or concerns about this change of date.
All members of the Committee have agreed to stay on until the new AGM date.
We previously announced that our annual photo competition would have a deadline of September, to allow us to judge and announce the winner at the AGM. With this revised AGM timing, we have decided to push back the deadline for entries to April 2021. Photos this time will be judged on the most creative setting for our new club shirts!
Spond and the Rule of 6
Finally, please take some time to review the guidelines that Laurie Mutch and John Child have put together on how to use Spond – they can be found here.
Spond is proving to be a really flexible, efficient and convenient way for the club to manage and advertise rides whilst ensuring compliance with the Rule of 6. It can be readily accessed either via the creation of an online account, and/or through the Spond smartphone app. We encourage all WSCC ride groups to take a look at it to see how this tool can be used to keep our club open for business.